When your department has a large quantity of mail, bulk mailings, or cartons to be picked up, please call the Mail Center at least two hours before your scheduled pick-up. Our mail carts are not large enough for heavy loads and we may need a hand truck. We can even arrange for a special pick-up for extra large loads.

Personnel Directory System

Your help is needed to make sure that the information in our directory system remains updated and accurate. Whenever a member of the University Community relocates, the following information should be sent, in writing, to the mailroom: Full name, Social Security number, New Department, Building, Room Number, Phone Extension and the effective date. Failure to notify the mailroom could result in improper routing of your mail.

Zip Codes

Do you need a zip code? You may call the U. S. Post Office Customer Service number at 1-800-ASK-USPS (800-275-8777). You can also purchase a National Zip Code Directory through Purchasing Services at 348-2161 or get information on the Web at: www.usps.com

University Generic Envelope Usage

When using generic University envelopes (available form Central Stores), please be sure to include your department name in the return address. This is important so any returns can be sent back to your office.

Express Mail Deadlines

The Post Office has imposed certain deadlines on Express Mail for guaranteed next day delivery. Many deadlines are at 11:30 AM. To meet this deadline, the University Park Mail Center leaves for the post office at 11:00 AM daily. Any Express Mail received after 11:00 AM will go out the next day, unless the sending department takes it directly to the Olympia Heights Post Office. Call the Mail Center for deadlines to specific cities.

C.O.D.'s

The University Park Mail Center does not have a permit for sending C.O.D. (Cash on Delivery) mail.

Duplicate Mail Vouchers

Mail voucher pads are provided free of charge to departments. If, however, your department requires duplicates of vouchers returned, you must print your own vouchers on NCR (self-carbon stock), including your department name and account number. We will return the second copy, showing postage charges, with your next mail delivery. The F.I.U. Duplicating Center can print these forms for you. It must be a photo copy of our voucher. We will still need separate vouchers for each type of mail as described in the AVouchered Mail@ section of this guide.

Campus Mail Boxes

There are several U.S. Post Office mail boxes located on both campuses. These boxes are for stamped outgoing mail only. Do not put interoffice or voucher mail into these boxes. The mailrooms do not have access to these boxes, and the mail goes directly to the Post Office.

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