There are two types of
Campus Interoffice Mail: Individually addressed mail inside
Interoffice envelopes and general distribution communication mail.
In most cases mail
picked up today is delivered tomorrow. Mail sent from University Park
to the Biscayne Bay Campus (and reverse) is usually delivered the next
day. Mail going to the Broward, Metro and Wolfsonian Campuses may
take two or three days. (See Courier services)
interoffice mail, it is imperative to correctly address the mail. The
following guidelines must be used:
1 - Use only
Interoffice envelopes, available from Central Stores, or used
Interoffice envelopes you may have on hand.
2 - Completely cross out old address on reused envelopes.
3 - Print receiver=s FULL NAME, DEPARTMENT and CAMPUS clearly.
Building names and
room number are not necessary. It is important that receiver's
department name appear on the envelope.
If addresses cannot be identified due to an incomplete address, the
envelope will be opened to determine the origin, and returned to the
sending department for proper addressing. Mis-delivered mail should be
returned to the mailroom. If mail is addressed to a specific person no
longer in your department, please indicate the correct department if
known. In keeping with the University recycling program, do not
discard interoffice mail envelopes until all spaces have been used.
Campus Mail Services
is responsible for general communication distribution of memorandum,
bulletins, newsletters, flyers, or other official written
communications to specified groups rather than individual addressees.
It is important that when ordering bulletins through the duplicating
center, that you first contact the mailroom for the number of copies
you will need for our distribution. Our counts are broken down by
Campus into three categories:
1 - Deans, Directors,
Department Heads - this group includes top level administrators,
deans, directors, chairpersons and department heads. This count may
also be used when you want a flyer to get to each department.
2 - Faculty - this group includes all full-time faculty, and in some
the direction of individual departments, it includes adjuncts.
3 - Total - this group count includes the above plus all other
A few items are
excluded from being sent through Interoffice Mail. They include but
are not limited to:
1 - Cash
2 - Communications of a personal nature.
3 - Holiday Greeting Cards, wedding and shower invitations.
4 - Announcements of the sale of Personal Property.
5 - Political campaign notices.
6 - Catalogs (such as Avon, Amway, Tupperware)
7 - Non-official University social announcements or meeting notices.
8 - CHAIN LETTERS ARE PROHIBITED.
* Note: If you
receive a chain letter, do not respond to it. Notify the mailroom.
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