The Campus Mail Center is here to process you departments prepared Bulk (Standard) and First Class Mailings using our University postal permits. If, however, you wish to use an outside mailing house vendor for fulfillment and delivery to the U.S. Post Office, these procedures must be followed.

DEPARTMENT RESPONSIBILITIES-

Notify the Mailroom two weeks prior to the planned mailing with the following information:

1. Name and phone number of the Department contact person.

2. Name, phone, and contact person at vendor mailing house.

3. An estimated mailing piece quantity and dollar value.

4. A signed University Postage vouched with account number.

VENDOR MAILING HOUSE RESPONSIBILITIES-

When the mailing is ready to be delivered to the Post Office, the vendor must fax to the FIU Mail Center

(fax# 305-348-3975) the proper USPS for 3602-NON Profit Standard, or form 3600-First Class, for an authorized signature and assignment of sequence number. The form will be faxed back to the vendor in less than two hours.

FIU MAIL SERVICES RESPONSIBILITIES-

Collect and verify information from Department and Vendor.

Arrange to have funds at Post Office to cover postage expense.

Keep detailed log of each mailing transaction.

Provide vendor with authorized documents.

Compare Post Office mailing statement form 3607 with permit forms and contact all parties in case of discrepancies.

Upload completed Mail Voucher to Panthersoft.

* Failure by Departments or Vendors to adhere to these procedures may result in delay or refusal of your mailing by the U.S. Post Office.

Contact the FIU Mail Center at 305-348-1514 if you have any questions.

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