First Class and
Priority Mail: First class mail includes letters, post cards,
all matter which is typed or handwritten, large envelopes and packages
closed against inspection and marked "First Class". Weight limit is 12
ounces. Heavier pieces are considered "Priority Mail". Priority mail
envelopes are available free of charge from the Mail Center.
Standard mail consists of mailable matter which is printed or
duplicated - that is, circulars or printed matter containing identical
information. Weight limit is 16 ounces or less. Pieces smaller than 3
1/2 x 5 inches are non-mailable. (See Standard Non-Profit Bulk Mail.)
mail leaving the University must include the University return address
(including your department name), with the special endorsement
"Address Service Requested" below the University address. Unendorsed
mail will be returned to your department. Stamps are available from
Parcel Post includes merchandise, printed matter, and all other
materials weighing more than 16 ounces.
This is a reduced rate for books having 24 or more pages, at least 22
of which are printed, consisting wholly of reading matter. Printed
recordings, manuscripts, film catalogs and films which must be
positive prints in final form for receiving.
Includes books, printed music, bound volumes of academic theses,
sound recordings, periodicals, other library materials, filmstrips,
transparencies, scientific and museum materials when loaned or
exchanged between schools, colleges, universities, museums and
Letters and Letter
Packages: This refers to items of mail containing personal
handwritten or typewritten communications. Envelopes must be sealed.
Self- mailers must be in sealed envelopes. Custom declaration tags are
necessary for contents weighing more than one pound.
Mail: This service is available to many foreign countries. The
weight limit is four pounds. Special
envelopes are needed for
this service. Contact the Mail Center for international destinations
Any package containing printed matter only qualifies for this discount
rate. Absolutely no handwritten
or typewritten items are
allowed. Custom tags with contents itemized are necessary.
Parcel Post and Air Parcel Post: This service resembles
domestic parcel post. Written communications inside parcel are
prohibited. Custom tags are necessary and a detailed list of contents
and value is required. Weight limits vary by destination country.
Contact the Mail Center for further details. We
send all parcels via Air Parcel Post, unless surface rate is
NOTE: FULL NAME OF
COUNTRY (IN ENGLISH) IS REQUIRED ON THE LAST LINE OF MAILING ADDRESS
ON ALL INTERNATIONAL MAIL
Registered Mail gives added protection for valuables and proof of
mailing and delivery. Any mailable item may be registered. This
service is also available to many foreign countries. To request this
service, mark the letter or parcel with the word "Registered" in red
letters and attach a separate voucher. (See return receipt below.)
Note: Registered mail cannot be sealed with plastic tape.
Insurance is available on all classes of U.S. mail on the value of the
item. Liability is limited to one thousand dollars. Indicate the
amount of insurance desired on the voucher. (See return receipt
This service is for mail of no intrinsic value (i.e. documents, etc.
Proof of delivery is provided with a return receipt (see below). There
is no liability with certified mail, and it may be sent only in the
U.S. Sender must complete the certified form and indicate service on
A return receipt can be requested on Registered, Certified, Insured
and Express mail for an additional fee. This provides the sender with
proof of delivery. Sender must complete the return receipt card, and
attach it to the mailing piece (back side of envelope). Mark envelope
above mailing address with the endorsement "Return Receipt Requested".
Express mail is a next day delivery service available to most cities
in the U.S. and to some foreign countries. Contact the Mail Center for
further instructions, EM mailing labels, and EM envelopes.
Priority mail is available to U.S. destinations with 2 to 3 days
delivery. The Mail Center can provide you with Priority Mail
envelopes, labels, document cartons, video mailers, and large mailing
tubes, free of charge.
Mail addressed to a specific person in a department will continue to
be sent to that department even if the person is no longer here.
It is the responsibility of the individual department to handle all
mail forwarding. Our suggested method is to use computer generated
labels with the new address and the words "Please forward". Only first
class mail can be forward. Other mail can be destroyed.
This service is not available at the University.
Mail: This is a special available to all departments that wish
to prepay postage on replies from persons and organizations that they
have contacted by mail. The advantage of using this service is that
you only pay the postage, plus a handling charge, for those pieces
that are actually returned to the University. The envelopes and cards
must be printed according to strict postal specifications and must
bear a permit number and bar code. You must order these envelope from
the University Duplicating Center (allow sufficient time for
printing). If you wish a reply card as part of a self mailer, you must
contact the Publications department for proper layout.
NON-PROFIT (BULK) MAIL
Standard Non-Profit Bulk
Mail is an economical method of mailing large numbers of identical
pieces of mail within the United States. The Post Office does not
guarantee delivery within a specified length of time. Allow 15 days
minimum delivery time. We do not suggest it for time sensitive dated
material. In order to qualify for Standard Mail rates, it must meet
There must be at least
They must be identical in content and in weight, including envelopes.
There can be no handwritten or typewritten marks or entries. The
Non-Profit imprint must appear in the upper right corner. The mailing
must be accompanied by a signed voucher.
All envelopes must be sealed by the sending department.
Folded self mailers must be sealed with tabs. No staples allowed. All
mailing pieces must face the same direction in trays. Domestic Mail
only. No foreign countries.
Mailing pieces must have the Departments return address and the
"Address Service Requested" endorsement.
Contact the Mail Center
for pick-up arrangements in advance. Let us know if you need mailing
trays or tubs. When mailing 10,000 or more pieces, please give us two
weeks notice to insure funds will be available in our permit account
at the Post Office to cover the mailing.
Non-profit mail is not prepaid. It cannot be deposited in U.S. mail
boxes or at a local Post Office.
Rubber stamps with the
Non-profit postage indicia may be purchased from Central Stores. The
stamp must be legible on each piece of mail. The term "Bulk Mail" can
no longer be used on Standard Non-Profit Mail.
You must contact the Mail
Center before using an outside mailing house. Only we can authorize
the Post Office to accept the mailing from your mailer. We must
prepare the proper documentation before hand. Two weeks in advance is
required.If the class of service
is changed from Non-profit to First Class, the Non-profit indicia must
be covered with a white label by the sending department.
Contact the Mail Center
for specific information.
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