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RECEIVING
REPORT A computergenerated receiving report is kept
of all orders whose delivery is consigned to, or is under
the supervision of, Central Receiving. As partial shipments
are received against the purchase order, the computer file
will be updated until all items on the purchase order are
received.
FREIGHT
TICKETS, PACKING LISTS, WAYBILLS, BILLS OF LANDING The
original copy of all freight tickets, waybills, bills of
lading, and invoices shall be attached to the original copy of
the receiving report for use by the University Controller's
Office.
A.
Except in case of direct delivery to departments, Central
Receiving will retain copies of all freight company documents.
Instruction manuals, parts lists, catalogs, and other similar
documents received become the property of the ordering
department.
B.
When items are shipped directly to or picked up by the
department, the department shall forward all documents
received with the shipment to the Purchasing Office with the
invoice.
REPORT
OF UNSATISFACTORY SHIPMENT- Damage to shipments must be
recorded and processed in accordance with regulations Applying
to common carriers. Visible damage shall be noted on the
freight company's receipt at the time of delivery. Concealed
damage must be officially reported to the freight company
within fifteen calendar days after the company delivers the
items to the University. Failure to report damages in this
time frame will result in the University's loss of right to
file a claim and collect for damages. In most instances,
Central Receiving will inform the company by telephone and
confirm with a completed damage report. Upon receipt of the
damage report, the carrier will visit the University, inspect
the alleged damage, and furnish a copy of the inspection
report. A copy of the freight report must accompany any claim
for damage.
Departments
should inspect their orders carefully and report any
discrepancies (shortages/overages, damage, wrong item, etc.)
to Central Receiving within 48 hours. If you are storing your
order for future use, make sure to inspect it prior to
storage. Concealed damaged claims have a 15 day limit and the
sooner we are advised of a problem the easier it will be to
correct. When unpacking your order make sure the boxes you are
discarding are empty. The custodial workers have found boxes
with computer cables, software, power cords, furniture parts,
etc. in trash receptacles.
RECEIPT
OF UNSOLICITED GOODS Florida Statutes 570.545 states
that when unsolicited goods are delivered, the person is not
obligated to return the goods to the sender. The law also
states that unsolicited goods shall be deemed a gift and
recipient may use or dispose of them in any manner without
obligation to the sender.
PACKAGE
TRACKING: http://www.fiu.edu/~receive/package.htm
CORRECT
DELIVERY LOCATION: Accurate delivery information is
extremely important to avoid the major inconvenience of having
to arrange for the redelivery of an order. Central Receiving
delivers to the location indicated on the Purchase Order. When
initiating your requisition make sure to type the actual
delivery location for the merchandise.
Central
Receiving does not deliver or pickup merchandise off campus.
If you have merchandise to be pickup at the airport or other
locations, you must arrange for a courier or freight company
to deliver it to the campus. Central Receiving at University
Park only receives and makes deliveries at University Park.
Items for Biscayne Bay Campus must be sent directly to Central
Receiving at Biscayne Bay:
Central
Receiving
FIU - Biscayne Bay Campus
3000 NE 151 St.
North Miami, FL 33181
PLAN AHEAD:
When placing orders, departments must work closely with
Central Receiving to arrange for any special handling or
storage requirements. Central Receiving cannot provide storage
or hold merchandise for departments. If you are ordering
large, oversized or extremely heavy equipment, make sure these
items will fit through doors and do not exceed weight limits
for elevators, etc. You may have to arrange for Installed@
delivery with the vendor. Central Receiving can not move
furniture to accommodate incoming equipment nor can we unpack
or uncrate merchandise. Departments should contact Campus
Services for assistance. It is the department's responsibility
to arrange for the removal of discarded packing materials,
boxes, pallets, etc.
SHIPPING/RETURNING
MERCHANDISE: All university merchandise being shipped out
of Central Receiving must be arranged through Purchasing. A
Shipping/Return (SL)form must be completed and sent to Central
Receiving to initiate a pickup of merchandise to be returned.
Receiving cannot not ship your merchandise without a
Shipping/Return form. This form provides all information
required for shipping, sets value of merchandise for insurance
purposes, informs Property and Controllers of merchandise
leaving the campus, and allows for the billing of shipping
charges to the department through inter- departmental transfer
of funds. To avoid refusals by the consignee, the proper
return authorization must be obtained from the vendor prior to
shipping.
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