The mailroom will provide
timely service on your outgoing vouchered mail if the following
guidelines are followed:
Check your mail just
before the scheduled pick up. The few extra minutes you spend will
save us a great deal of time and effort. Failure to prepare your mail
properly will result in a delay in your mail processing.
All standard size
envelopes must be faced one direction and rubber banded along with the
Standard #10 envelopes
containing only one or two pages, need not be sealed; this is done by
machine. They must be flapped, so please be sure that all flaps are
extended up and out to facilitate sealing by machine.
Folded self mailers must
have tabs or water seals. Call the Mail Center for instructions before
printing self mailers. Please note the Post Office prohibits
staples on self mailers.
Large manila or
overstuffed envelopes cannot be processed by machine and must be
sealed by the department and have a separate voucher attached.
Foreign letters must be
sealed and separated from domestic mail and have a separate voucher.
Mail addressed to Canada and Mexico, must be separated from other
countries and must also have a separate voucher. Flats and parcels
should be clearly marked to indicate the type of service desired,
i.e., Parcel Post, Book Rate, etc. If the parcel is unmarked it will
be given ordinary First Class service. A separate voucher is needed
for each parcel.
Masking tape is
prohibited on all U.S. Mail. Nylon tape, strapping tape or cellophane
tape are acceptable.
mail vouchers must be stamped with the department name and number.
Rubber stamps are ordered through Central Stores.
WRITTEN VOUCHERS WILL NOT BE ACCEPTED! When
preparing the voucher, circle the class of mail desired (on left hand
side). Do not fill in the quantity or dollar amount. This is figured
automatically as the mail is metered, and entered on the voucher by
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